SCOPE OF DUTIES:

• Interact (verbally and nonverbally) with all clients, staff, and outside contacts professionally with respect and courtesy
• Maintain client & staff confidentiality in compliance with administrative policies and procedures
• Attend and participate in regularly scheduled staff meetings, supervisory conferences training sessions and meetings as required
• Receive and enter employee information into payroll software
• Verify working hours and pay rates
• Complete processing of bi-weekly payroll for all employees in accordance with all federal, state and local requirements
• Update payroll records by reviewing and approving changes in exemptions, job titles and department and division transfers
• Pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts
• Ensure accurate leave and salary accruals
• Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, and worker's compensation payments
• Maintain all general ledger accounts in connection with payroll. Resolve payroll discrepancies by analyzing general ledger accounts monthly, quarterly, and annually
• Prepare and analyze payroll information for annual payroll audit
• Ensure timely, correct payroll information to the third-party administrator for tax filing
• Ensure the timely and accurate release of paychecks to Directors (or designee) for distribution to employees
• Ensure accurate, timely reports (vacation, sick and personal holiday) for each department and distribute to the appropriate supervisors bi-weekly. Develop new reports as appropriate
• Maintain and protect payroll and benefits operations by keeping information confidential and in a secured area
• Provide payroll information and training to all current and new supervisors
• Maintain payroll guidelines by following payroll policies and procedures
• Maintain payroll information by designing systems, directing the collections and calculation and entering of data.
• Comply with federal, state and local legal requirements by studying existing and new legislation's, enforcing adherence to requirements and advising Director of Accounting on needed actions
• Maintain professional and technical knowledge by attending educational workshops; and reviewing professional publications
• Assist the accounting department and collaborating with other interoffice personnel
• Complete other duties as assigned

  ADA ESSENTIAL FUNCTIONS:
  1. Regularly required to stand, walk, sit

  2. Prolonged periods of sitting at a desk and working on a computer

  3. Ability to lift 25 lbs

  CREDENTIALS/ABILITIES

• Bachelor's degree in Accounting, Business Administration or equivalent preferred
• Five (5) years payroll/bookkeeping experience preferred
• Excellent oral and written communication skills
• Strong organizational skills 
• Excellent multitasking skills
• Strong time management skills
• Highly developed attention to detail
• Understands level of confidentiality required in payroll processing
• Able to meet specific deadlines related to payroll
• Proficient in payroll functions including preparation, balancing, internal control, and payroll taxes
• Proficient with MS Office software suite to include excel and pivot tables
• Comprehensive familiarity with payroll software and processes (knowledge of UltiPro/Ultimate Time Management Software a plus)
• Working knowledge of payroll procedures
• Must understand the principles of basic bookkeeping and accrual accounting
• Must possess a valid driver’s license and meet agency requirements